Good morning and Happy New School Year! Please drop off your business card in the basket up front and fill out the PSS survey 1 Critical Issues in HR August 29, 2014 Presented by Melissa Aguero Ramirez HR Director Region One ESC Welcome, Introductions & Announcements

McAllen ISD Dr. Socorro IDEA Sebastian Camacho Hidalgo Marilu Navarro Moved! Harlingen CISD Melissa Pena Retirements? Educator Preparation Programs Excellence in Teaching Project Pace Certification 1. PPR less than EC-12; need to finish by Aug 31 2014 (see bottom of 1st page of handout) application deadline is October 31

2. 7-12 (Math, Chemistry, Life Science, Phsycal Science, )exams from 8-12 (this summer will be last administration of 8-12; they have until Aug 2015 to meet cert requirements) see p. 3 of handout REMIND teachers - they must APPLY for certificates once they pass exams 3. BTLPT - still required for Standard but not for Probationary *******for PERMITS need to submit as Hardship if haven't passed

BTLPT BUT can use Fluency requirement documentation as supporting doc for permit hardship****** New 7-12 Certificates Current 8-12 Certificate New 7-12 Certificate Chemistry: 8-12 Chemistry: 7-12 new test English Language Arts and Reading: 8-12 English Language Arts and

Reading: 7-12 new test History: 8-12 History: 7-12 new test Journalism: 8-12 Journalism: 7-12 Life Science: 8-12 Life Science: 7-12 new test Mathematics: 8-12

Mathematics: 7-12 new test Physics/Mathematics: 8-12 Physics/Mathematics: 7-12 Science: 8-12 Science: 7-12 new test Social Studies: 8-12 Social Studies: 7-12 new test Technology Applications: 812

Technology Applications: 712 6 New 6-12 Certificates Current 8-12 Certificate New 6-12 Certificate Mathematics/Physical Science/Engineering: 8-12 Mathematics/Physical Science/Engineering: 6-12 Physical Science: 8-12

Physical Science: 6-12 new test 7 Certification continued 4. Generalist EC-6 (191) and Bilingual Generalist EC-6 (192) and 4-8 Generalist (111) current exam will still be offered 14-15 - changes: timed AND must pass each section vs. overall score - DIFFERENT: if going through EC-6 OR 4-8 by Aug 2015, have until 8/31/17 to get

certificate (including Bilingual and ESL generalists but won't issue these certs anymore after; only supplemental) New Generalist called Core Subjects (p.4 of hdout) - start being offered January 2015 (old and new exam going to be offered at same time) - Generalist EC-6 STILL will include core content plus health, technology, fine arts & PE (total of 5 sections); each section is timed - if don't pass all sections will need to retake only those sections that weren't passed (still working through how this will work) HUGE programming effort - new test numbers will be in the 800s - $60 a section to retes - probably don't have to wait 45 days to retest but after that yes wait 45 days more

questions (over 200 questions) and rigor but not more time (5 hours total) Certification contd. Name Change To submit a change or correction of name, gender or date of birth, please email the required documents along with a daytime phone number.

Current state drivers license or state ID Out-of-Country educators who do not hold a state-issued drivers license may submit a copy of a current passport. Last four digits of social security number Previous name A current email address and valid daytime phone number Please scan documents and email to: [email protected] Or Mail to: TEA-CRT 5th Floor 1701 North Congress Ave Austin, TX 78701 Current processing time is 20 business days, once all required documents are received. If you do not receive a notification from our office after 20 business days, please resend the documents with the following subject: Second Request

name change. News from ETS Limited Administration CAT testing schedule Preparation manual and tests at a glance available: www.texes.ets.org/texes/prepmaterials. * new online format and include links and bookmarks to help users find information quickly and easily. Change in Test Retake Policy Texas Education Code 21.048 now requires no more than 45 days to elapse before an educator is eligible to retake a test.

This policy is effective September 1, 2013. NCLB courtesy Tim Regal @ TASPA Summer conference Campus Reporting of Highly Qualified Teacher Compliance Report as of September 16, 2014 (2014-2015 Highly Qualified Teacher Data)Due Date November 17, 2014 LEA Public Reporting of Progress in Meeting Highly Qualified Teacher Requirements

(2014-2015 Highly Qualified Teacher Data)Due Date December 15, 2014 Principals Attestation of Highly Qualified Teacher Requirements (2014-2015 Highly Qualified Teacher Data)Due Date December 15, 2014 NCLB update

- CHANGE: Elementary defined as PK-5 regardless of the configuration of the campus (can still use a 4-8 Generalist and/or EC-6 Generalist exam to get them to be HQ for 6th grade now includes single subject exams ie., 4-8 Math, etc.) - NEW: if deemed a 6th grade teacher as HQ via HOUSE elementary can still be considered HQ (don't have to redo but CAN) - NEW: Special Ed exam EC-12 NOW makes you HQ in ELA/Rdng and Math in 6th, 7th, and 8th TOO - life skills assignment: who is teaching core content? - example: 10th grade class but all students on STAAR ALT and kids are on 5th grade level then teacher must be HQ at elementary level NCLB update

- can NOT have a TA that isn't HQ! hire them as substitutes in interim to make them HQ - if can't see all campuses within a district - NEW: data collection for ACP probationary HQ; will need to tell them how many Ts are probationary and whether HQ or not

- CHANGED: HQ forms have been modified - CHANGED: report instructions have been revised - remember if CTE teacher only has Assoc then NOT HQ no matter what - HB5 allowing more CTE classes to be counted for HQ; need to know NOW!!!

Scenarios Am I allowed to HOUSE a 1-8 elementary certified teacher to teach 7th and 8th grade ELA if all she has taught is elementary (16 yrs)? She taught 6th grade last year. being that now 6th grade is considered secondary for NCLB purposes, may I consider that as her one year teaching experience at the secondary level and HOUSE her for 7th and 8th grade ELA? Scenarios With the changes for 6th grade at the secondary level, will the ExCET subject exam highly qualify teachers in that specific subject area for

6th grade? The ExCET exam would certify a teacher Math 6-12th but the teacher was only HQ 7-12th. Will this now change the HQ status to 612th? NCLB Technical Assistance Workshops Technical assistance workshop Oct 16th from 1-4 (after HR meeting) Technical assistance HQTCIP workshop - Nov 20th from 9-12 Teacher Evaluation System

Called TTESS Eighty percent weighted on elements such as multiple classroom observations, ongoing learning community feedback, and teacher Encourages annual evaluations with multiple informal observations and walk-throughs and at least one formal observation. Remaining 20 percent will be reflected in a student growth measure at the individual teacher level, providing data that will help to inform teachers, in conjunction with observation and self-assessment data, about their strengths and potential

areas of focus for professional development. That data will come from value-add scores, student learning objectives, portfolios, or district-level pre- and post-tests. Teacher Evaluation System Pilot 2014-2015 Los Fresnos Weslaco offered to all districts statewide in the 2015-2016 school year. It is designed as an educator evaluation and support tool only. The decision to utilize this tool will remain a local decision. Any personnel decisions at the district and campus level will also remain local. For an overview of the Texas Teacher Evaluation and

Support System, visit http://txcc.sedl.org/our_work/tx_educator_evaluation/index.ph p. TPESS Like teachers, principal ratings will rely on student performance, though how much those results will count is tiered based on a principals time in an assignment. Student growth does not count for a principal in the first-year of his or her assignment. In the second year, student growth accounts for 10 percent of a principals rating; and for the third year and beyond, student growth will account for 20 percent. Rubric includes five standards:

1. Instructional LeadershipThe principal is responsible for ensuring every student receives high-quality instruction. The indicators under this standard focus on effective, data-driven instruction and intervention; and rigorous, aligned curriculum and assessment. 2. Human CapitalThe principal is responsible for ensuring there are high-quality teachers and staff in every classroom throughout the school. The indicators under this standard focus on targeted teacher selection, placement, and retention; tailored development, feedback, and coaching; staff collaboration and leadership; and systemic evaluation and supervision. 3. Executive LeadershipThe principal is responsible for modeling a consistent focus and personal responsibility for improving student outcomes. The indicators under this standard focus on resiliency, change management, communication and interpersonal skills, a commitment to ongoing learning, and ethical

behavior. 4. School CultureThe principal is responsible for establishing and implementing a shared vision and culture of high expectations for all staff and students. 5. Strategic OperationsThe principal outlines and tracks clear goals, targets, and strategies aligned to a school vision that continuously improves teacher effectiveness and student outcomes 2014-15 Teacher Shortage Areas

Bilingual/English as a Second Language Career and Technical Education Computer Science English as a Second Language Mathematics Science Special Education Elementary and Secondary Levels

The approved shortage areas allow the administrator the ability to recruit and retain qualified teachers and to help reward teachers for their hard work using the loan forgiveness opportunities. School principals can act on behalf of the commissioner of education to certify that a teacher has met the minimum qualifications required for certain loan forgiveness programs. Please see the TEA website (below) for all requirements of the federal, state and public service loan forgiveness programs available to teachers. All school personnel can take advantage of the public service program. More information about eligibility for each of the programs and application forms can be found on the TEA website at http://www.tea.state.tx.us/loan.aspx.

Waivers & Class Size Reduction Exceptions Starting with the 2013-2014 school year, districts and charter schools were required to submit all waiver and class size exception requests through the automated system. must submit an application to the commissioner not later than the 31st day before the campus or district intends to take action requiring a waiver.

No paper waiver or class size exception applications will be accepted. The automated waiver application must be accessed through the agencys new TEA Login (TEAL) secure environment and became available 2nd week in August Support materials available on the TEA Waivers home page at http:// www.tea.state.tx.us/index2.aspx? id=6635&menu_id=932&menu_id2=788 Required Annual Notification of Nondiscrimination in Career and Technical Education Programs

One important requirement of the Guidelines is that, prior to the beginning of each school year, every LEA providing CTE programs must advise students, parents, employees, and the general public that all career and technical education opportunities will be offered without regard to race, color, national origin, sex, or disability. Local newspapers, websites, or other media that reach the general public must be utilized to disseminate the required notification Samples: http://www.tea.state.tx.us/index2.aspx? id=2147495596&menu_id=2147483703&menu_id2=2147483739

Notice must be in language(s) of community contact the Division of Program Monitoring and Interventions at (512) 463-5226 or by e-mail at [email protected] 2014 15 Minimum Salary Schedule For classroom teachers, full-time librarians, full-time counselors, and full-time registered nurses. In no instance may a school district pay less than the state base salary listed for that individual's years of experience

as determined by Section 153.1021 of the Texas Administrative Code, Commissioners Rules on Creditable Years of Service. Section 21.401 of the TEC specifies that an educator employed under a 10-month contract must provide a minimum of 187 days of service, unless the furlough program, as stated under Section 21.4021, is implemented. http://www.tea.state.tx.us/index2.aspx?id=25769812517 Mandatory 2014-15 Child Sexual Abuse Prevention Training and Posting of Child Abuse Hotline Number

(TEC) 38.0041, requires all districts and charter schools to provide, to all district and charter school employees, training concerning prevention techniques for and recognition of sexual abuse and all other maltreatment of children. A mandatory training schedule has been adopted by Commissioner Rule in the Texas Administrative Code (TAC), 61.1051. Training must be provided on or by the following dates: September 30, 2014, for all K-grade 5 teachers, campus principals, and bus drivers; December 31, 2014, for all remaining teachers, campus principals, and bus drivers; and May 31, 2015, for all remaining school staff. Mandatory 2014-15 Child Sexual Abuse Prevention

Training and Posting of Child Abuse Hotline Number Poster All campuses are required to post, at student eyelevel, in at least one high-traffic area, and in both English and Spanish, a poster (11 x 17 inches or larger) with information that includes the Texas DFPS Abuse Hotline telephone number, instructions to call 911 and directions to www.txabusehotline.org. To download a poster that was developed to meet the requirements of TEC, 38.0042, and TAC, 61.1051, visit: http://www.onewithcourage.org/takeaction/for-educators/ TELL Superintendent Survey

House Bill 2012 (83rd Regular Session) develop and administer a teaching and learning conditions survey for superintendents. (similar survey for teachers and campus administrators that they completed in May and June. ) allows superintendents to share their perspectives on teaching and learning conditions in their districts. Opens Thursday, August 14, 2014 Closes Friday, September 12, 2014. receive a letter regarding this survey with a unique access code.

DPS Update conducted by Susie Dial 7/29/14 you MAY give a copy of the c/h results to an employee but have them sign for it criminal history reports should be destroyed as soon as you make a decision internal auditors are NOT entitled to see the c/h

rap back feature is only active for state c/h but not for FBI...but this will change soon do NOT email c/h records. if you do you must have encryptions in place for BOTH sender and receiver make sure you unsubscribe to former employees make sure to remove authority/access to former HR/payroll? employee call Error/Resolution department if don't have a disposition

DPS Update Note: what did district do with those employees not required for SB9? remember they still need a name based CCH annually!!!!! dont need DPS audit form for FP cuz they sign off on release when they sign the fastpass; audit form is for name based CCH if have police dept in district - can NOT give them copies of c/h; we each have right to access for different reasons under diff laws so they need to get on their own Generic LEE or NCPA- process tutors / contractors - pre 1/1/08 not required to be fp but district wants them to be for independent school contractors - districts give them a LEE pass to get themselves fingerprinted NCPA - for "private" paid nurses or "private" tutors

Contractors/Vendors Some examples of Contractors/Vendors are: SES (supplemental education service) Certified Speech Pathologist Certified Dance/Workout Instructor Story Theaters Deaf language translator Paid Tutors 02/06/20 Summary Determine if the contractor/subcontractor/independent contractor should be fingerprinted for SB9 purposes. Inform contractor/subcontractor to contact DPS.

( information sheet) Have contractor/subcontractor certify to your district. (ref. TASB ) Adjudicate and/or subscribe to the contractor/subcontractor/independent contractor CHRI in the FACT Clearinghouse. AFTER contract or employment have terminated unsubscribe to the CHRI in the FACT Clearinghouse. 02/06/20 Contact Information Criminal History Inquiry Unit (School and Contractor Secure Site

Questions) (512) 424-2474 Option 2 [email protected] Error Resolution (Record Discrepancies) (512) 424-7256 [email protected] Fingerprint Services (FACT Clearinghouse) (512) 424-5079 Option 6 [email protected]

Non-Criminal Justice Audit and Training (512) 424-7364 [email protected] ACA - Who has to do what? Insurance Plan Responsibilities Dependents up to age 26 Pre-existing conditions for children No cost preventive care

Prohibition on lifetime coverage limits State Insurance Exchange Employee Responsibilities Individual mandate Employer Responsibilities Shared responsibility Non-discrimination Administrative State Responsibilities Insurance Exchange To be created by 1/1/14

For individuals and small businesses to find prices on insurance coverage Employee Responsibilities Aka Individual Mandate Effective 1/1/14 Insurance for self / dependants Monthly penalty if dont acquire Exemptions Affordability Categories of individuals Employer Responsibilities Offer insurance** to all FT employees Effective 1/1/14 or fiscal year Assessment if

Fail to offer insurance to all FT employees 1 or more FT employee gets insurance through Exchange AND Receives premium credit Assessment = $2,000 x (# FT employees 30) Employer Responsibilities contd. Automatic enrollment for FT employees Effective 2015* Nondiscrimination Effective approx. 9/1/15* Cant discriminate in favor of highly compensated employees Five highest paid officers

25% highest paid employees Excess premiums = taxable income Penalty = $100 per day x # employees not discriminated against Employer Responsibilities contd. Affordable Care Act TRS has clarified that employees, including substitutes, who are reasonably expected to work 10 or more hours per week are eligible to enroll in TRSActiveCare.

Substitute teacher health insurance eligibility letter (TASB sample) The letter describes enrollment eligibility, outlines the process for payment of premiums, and explains the conditions for continuing eligibility TRS Effective 9/1/11 5 year time limit to notify TRS and provide verification of service not credited on annual statement

Provide verification of any unreported service and/or compensation including substitute service Must be verified by 8/31/16 or wont be able to purchase/ credit towards benefits Applicable forms can be found at www.trs.state.ts.us PEIMS

2014-2015 PEIMS SUBMISSION AND RESUBMISSION TIMELINES Fall (Collection 1) (prior/current year data) Close of school-start window - Last Friday in September September 26, 2014 EDIT+ ready to process data October 6, 2014 Snapshot Date (Last Friday in October) October 31, 2014 EDIT+ ready for ESCs to accept LEA and ESC files. November 3, 2014 First submission due date for LEAs and ESCs Resubmission due date for LEAs and ESCs Data available to customers December 4, 2014 January 15, 2015

February 19, 2015 Midyear (Collection 2) (prior year data) EDIT+ ready to process data EDIT+ ready for ESCs to accept LEA and ESC files First submission due date for LEAs and ESCs Resubmission due date for LEAs and ESCs Data available to customers October 6, 2014 December 8, 2014 January 29, 2015 February 12, 2015 March 5, 2015 Summer (Collection 3) (current year data)

EDIT+ ready to process data April 6, 2015 EDIT+ ready for ESCs to accept LEA files May 11, 2015 First submission due date for LEAs June 25, 2015 Resubmission due date for LEAs* July 23, 2015* Data available to customers September 18, 2015 Extended Year (Collection 4) (current year data) EDIT+ ready to process data April 6, 2015 EDIT+ ready for ESCs to accept LEA files August 10, 2015 First submission due date for LEAs

September 3, 2015 Resubmission due date for LEAs September 24, 2015 Data available to customers October 22, 2015 Service Records presented by Joseph Mezher State days should be made available at beginning of year; can pro-rate if they leave early Modify service record if they are docked it should only

reflect ACTUAL days worked (not including paid leave) 187 contract and was absent 10 days (5 state and docked for 5) # days worked? If employee is out on military leave, write every year on the service record. They dont know get state days but they do get 15 days of military leave annually Instructional aides certified as such prior to 04-05 and who are now Teacher certified get credit for up to 2 years for salary purposes.

Service Records presented by Joseph Mezher Service record is for para and pro The only record not immediately available is current year; all others should be copied/turned over immediately Substitute teachers must have a service record

Districts must give credit for salary purposes for certified substitute teachers If pay out state days upon resignation/retirement, MUST NOTE it on service record; balance does not zero out BUT if re-hired and want to use them they must re-pay the days vs. Use days to purchase a year of service; then employee does lose days balance. Upcoming Events & Announcements - TxBESS Mentor teacher training 9/26 workshop # 43633

10/21-workshop # 43634 2/11-workshop #43635 ONE*APP workshop Texas Education Human Resources Day October 8, 2014 TASB Surveys Superintendent Survey Email Invitation: July 22 Due Date: August 29 District Personnel Survey Email Invitation: September 2 Due Date: October 10 Extra-Duty Stipend Survey Email Invitation: October 28 Due Date: November 21

TASPA Activities Fall Support Staff Conference September 28-29, 2014 - Registration Now Open! TASB/TASPA HR Administrators Academy November 10-11, 2014Registration Now Open! TASPA/Legal Digest Personnel Law Conference for School Administrators December 10, 2014

TASPA/TAEE Winter Conference Presented by Aesop/Frontline Placement Technologies December 10-12, 2014 Substitute Teacher Certification Academy 8-5 first day and 8-12 second day 9/11 and 9/12 #43615 / Starr room 10/7 and 10/9 #43616 / Willacy room 11/17 and 11/19 #43617 / Willacy room 1/13 and 1/14 #43618 / Willacy room 6/15 and 6/16 #43619 /Willacy room For more information: http://www.esc1.net/site/default.aspx?PageType=3&DomainID=1&ModuleInstanceID=549&ViewID=047E6BE3-6D87-4130-8424D8E4E9ED6C2A&RenderLoc=0&FlexDataID=2251&PageID=1 SubHub districts

Lyford CISD Santa Rosa ISD Point Isabel ISD South Texas ISD La Villa ISD Hidalgo ISD La Joya ISD http://www.esc1.net/Page/2136 Critical Issues in HR meeting dates All will be held in the Starr Room from 9-12 October 16 workshop #43628 December 17 workshop #43629 February 20 workshop #43630

April 21 workshop #43631 August 28 workshop #43632 Questions, Concerns, & Solutions TASB workshop topics Hiring Effective Teachers Rules of Engagement Determining Employment Status Time In-Time Out: Managing Overtime and Leave Managing Employee Performance Managing Personnel Records Effectively Other Duties as assigned Job Descriptions that work Service Records and Creditable Years of Experience

Questions, Concerns, & Solutions Region One ESC Personnel Support Services survey Region One Salary survey Educational Service for Immigrant children Certification Training October 17, 2014 HR 101 January 30, 2015 workshop # 43636 Have a wonderful 2014-2015!!

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